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Information on UD2012 Conference Registration

The participants for the 4th International Conference for Universal Design in FUKUOKA 2012 are required to register as either Regular Participant (for entire programs) or One-day Participant.


Registration Fees

  • Deadline for Early-Bird Registration: 15:00 JST on July 31, 2012
  • Deadline for Advance Registration: 12:00 noon JST on October 5, 2012
  • Advance Registration was closed on Octber 5(12:00noon JST).
  • Early-Bird Registration was closed on July 31(15:00 JST).
List of Registration Fees
Registration Category Early-Bird Registration
Deadline: 15:00 JST on July 31, 2012		 Advance Registration
Deadline: 12:00 noon JST on October 5, 2012		 Registration on Conference Day:
after 12:00 noon JST on October 5, 2012		 Conditions
Regular Participant Delegate 16,000 JPY 20,000 JPY 27,000 JPY Participation in entire programs is available. Those who will present papers are identified as Regular Participant.
Personal Attendant 8,000 JPY 10,000 JPY 13,500 JPY Please register one Personal Attendant per Delegate.
Accompanying Person 8,000 JPY 10,000 JPY 13,500 JPY Accompanying Person is limited to spouse or family members of Delegate.
Family member under 15 Free Free Free Accompanying family members age 15 and under.
One-day Participant Delegate none 11,000 JPY
per day		 14,000 JPY
per day		 One-day participation is applicable on Oct. 13 (Sat.) or 14 (Sun.).
Personal Attendant none 5,500 JPY
per day		 7,000 JPY
per day		 Personal Attendant can be registered on the same dates as Delegate.
Student - Regular Participant Delegate none 8,000 JPY 9,000 JPY Participation by student at high school, university, graduate school, etc. is available for entire programs.
Personal Attendant none 4,000 JPY 4,500 JPY One Personal Attendant per Delegate is acceptable.
Student - One-day Participant Delegate none 5,000 JPY
per day		 5,000 JPY
per day		 Participation by student at high school, university, graduate school, etc. is available on Oct. 13 (Sat.) or 14 (Sun.).
Personal Attendant none 2,500 JPY
per day		 2,500 JPY
per day		 Personal Attendant can be registered on the same dates as Delegate.
  • Student fees are applied for students at high schools, universities, graduate schools, technical colleges, professional schools and other schools. Student registrants are required to present school ID at reception desk. Unless presented, he/she is requested to pay Regular Participant fee.
  • Family member under 15 who accompanys the Delegate is free.


Registration Category

Regular Participant

Delegate
  • Participation in Opening Ceremony*
  • Participation in Symposium*
  • Participation in Plenary Sessions and Sub-sessions
  • Participation in Welcome Reception*
  • A copy of Program Book
  • Proceedings (on CD-ROM)
Personal Attendant and Accompanying Person
  • Participation in Opening Ceremony*
  • Participation in Symposium*
  • Participation in Plenary Sessions and Sub-sessions
  • Participation in Welcome Reception*

One-day Participant

Delegate
  • Participation in Opening Ceremony*
  • Participation in Symposium*
  • Participation in Plenary Sessions and Sub-sessions
  • Participation in Welcome Reception*
  • A copy of Program Book
  • Proceedings (on CD-ROM) with payment of additional fee
Personal Attendant
  • Participation in Opening Ceremony*
  • Participation in Symposium*
  • Participation in Plenary Sessions and Sub-sessions
  • Participation in Welcome Reception*

Student - Regular Participant

Delegate
  • Participation in Opening Ceremony*
  • Participation in Symposium*
  • Participation in Plenary Sessions and Sub-sessions
  • Participation in Welcome Reception*
  • A copy of Program Book
  • Proceedings (on CD-ROM)
Personal Attendant
  • Participation in Opening Ceremony*
  • Participation in Symposium*
  • Participation in Plenary Sessions and Sub-sessions
  • Participation in Welcome Reception*

Student - One-day Participant

Delegate
  • Participation in Opening Ceremony*
  • Participation in Symposium*
  • Participation in Plenary Sessions and Sub-sessions
  • Participation in Welcome Reception*
  • A copy of Program Book
  • Proceedings (on CD-ROM) with payment of additional fee
Personal Attendant
  • Participation in Opening Ceremony*
  • Participation in Symposium*
  • Participation in Plenary Sessions and Sub-sessions
  • Participation in Welcome Reception*

* Advance registration is required for Opening Ceremony, Symposium and Welcome Reception to be held on October 12th, in consideration of limited hall capacity. Please apply at the time of registration.

* Proceedings CD-ROM is available at extra fee.

* Conference registration is unnecessary for exhibition site tour. Admission is free.



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Registration

Early-Bird or Advance Registrations is recommended to avoid heavy congestion on conference day.


Method of Registration

Please access to Conference Registration Form.

  • Deadline for Early-bird Registration is 15:00 JST on July 31, 2012.
  • Deadline for Advance Registration is 12:00 noon JST on October 5, 2012.
  • Those who did not register until that dates are requested to register on the Conference Day. Credit card and cash payments (Japanese yen only) are acceptable. Check, bank draft and traveler's check payments are not acceptable.
  • Please send e-mail when you found any difficulties in Registration Form.


Information Services and Requests to Secretariat

Simultaneous interpretation between English and Japanese will be provided for the Opening Ceremony, Symposium, speeches, sessions and seminars. In addition, captioning service and Japanese sign language translation will be provided. Please check the appropriate box for such requests.

Upon request at the time of registration, wheelchairs and nursery will be provided.

Please describe other requests, if any, at the time of registration. All requests are not necessarily guaranteed.


Payment Method

Either credit card or bank transfer payment is acceptable.

  • The registration will complete when your payment was confirmed by Secretariat. Unless confirmed, your registration is null and void.
  • Checks, bank drafts and traveler's checks are not acceptable.
  • Registration fee is applied based on the payment date, instead of date of registration. If found the shortage, the balance will be charged.

List of Payment Dates
Payment Dates Registration Fees
On or before July 31, 2012 at 15:00 JST Early-Bird Registration
July 31 at 15:00 JST through October 5 at 12:00 noon JST Advance Registration
October 5 at 12:00 noon JST and thereafter Fee for Registration on Conference Day

Credit Card

Credit card payments by Visa, Master Card, JCB, and American Express are acceptable.

VISAMaster CardJCB American Express

Bank Information

Bank transfer payment was closed on Octber 5(12:00noon JST).


Receipt and Invoice

Receipt

  • Only when requested by Early-Bird and Advance Registrants who paid the fee, the receipt will be issued by reception desk. Please check the appropriate box.

■Invoice

  • Secretariat will not issue the invoice, except as expressly noted.
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Cancellation/Alteration of Registration

Registrants who are going to cancel or alter are requested to process by log-in with your registration ID and e-mail address. Please refer to the Cancellation Policy for refund below.


For those who paid by Credit Card

Term Cancellation Alteration of Registration
On or before July 31, 2012 at 15:00 JST The amount paid is refundable in full. Alteration is acceptable.
July 31 at 15:00 JST through September 30 In case the months of payment and cancellation are the same, the amount paid is refundable in full. In case the months of payment and alteration are the same, alteration is acceptable.
October 1and thereafter Not refundable. Alteration is not acceptable.

*For those who paid by credit card, please note that refund is not applied after the date of cancellation/alteration period.


For those who paid by bank transfer

Term Cancellation Alteration of Registration
On or before July 31, 2010 at 15:00 JST The amount paid excluding handling charge is refundable Alteration is acceptable.
July 31 at 15:00 JST through September 30 50% of the amount paid excluding handling charge is refundable. Alteration is not acceptable.
October 1 and thereafter Not refundable Alteration is not acceptable.

*Those who paid via bank remittance and who are going to cancel or alter the registration are required to send e-mail or fax to Secretariat.


(as of 10 Sep., 2012)
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UD2012 Secretariat
e-mail : info@ud2012.net
Fax : +81-(0)45-901-8417
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