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Passport and Visa 

Anyone entering Japan must have a valid passport. In addition, persons coming from certain countries must have a visa issued by the Japanese Embassy or Consulate in their country. Please consult your local Japanese Embassy or Consulate as to whether or not a visa is required. It can sometimes take more than a month to obtain a visa, so please plan in advance if you need a visa to enter Japan.

There is no system by which a proxy can carry out the application procedures in Japan.

For general information on visas, please visit the Japanese Ministry of Foreign Affairs website at:

The Secretariat can issue a letter of invitation and necessary documents upon request to those who have completed registration and need a visa.

The form for "Visa Questionnaire" is available here.

Microsoft Word is preferable.

Please download the form for "Visa Questionnaire." To fill it out, please make sure to type and send it to the Secretariat by fax or e-mail. However, if you have any difficulties or problems with it (e.g. unreadable characters), please use the PDF file below.

Please send " Visa Questionnaire " to the Registration Window
Phone: +81-6-6377-2188 Fax: +81-6-6377-2075


  1. Registration and payment must be completed before a letter of invitation can be issued. 
  2. The letter of invitation is issued to assist participants with travel arrangements, and it does not imply a commitment to provide any financial support. 
  3. For visa application status, please directly contact the diplomatic mission to which you apply for your visa. 
  4. Those who do not fly directly to Japan may need a transit visa in some countries to continue traveling.


The organizing committee assumes no responsibility for accidents or damage to the private property of participants. Please make your own arrangements for health insurance and any other necessary insurance.

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Contact address (Secretariat)

International Association for Universal Design Secretariat
Address: 2-13-18-110 Shin-Ishikawa Aoba-ku, Yokohama, 225-0003 Japan

TEL/FAX: +81-(0)45-901-8420


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